PHOTO AND VIDEO COORDINATION BRIEF
Muyinza Photography | https://muyinzaphotography.com/wedding-photographer-videographer-coordination/
Blank discussion tool, not a contract or promise of coverage.
Use practical details only. A finished brief is not required to inquire.

1. EACH BOOKING
Date and venue(s):
Photography business / assigned lead / other photography roles:
Photography start and finish / locations:
Video business / assigned lead / other video roles:
Video start and finish / locations:
Photography deliverables and delivery date to confirm:
Video deliverables and delivery date to confirm:
Who makes the introduction between teams:
Any booking terms about other media providers to clarify directly:

2. YOUR PRIORITIES
Three moments or people that matter most:
Preferences about direction, repeated moments or time away from guests:
Shared portrait time, including gathering people and movement between spaces:
Any separate video messages or other requests involving the couple:

3. SHARED MOMENTS (COPY FOR EACH)
Moment / location / start and end, if known:
What the couple wants to remember:
Photography needs and coverage hours:
Video needs and coverage hours:
Any uninterrupted sound request:
Permitted camera and equipment positions:
Lighting questions for the teams:
Potential overlap or conflict:
Question / person responsible for the answer:
Status: TO DISCUSS / CONFIRMED
Agreed arrangement, if confirmed:
Confirmed by each affected team / date:

4. SOUND, ACCESS AND VENUE HANDOFFS
Who confirms microphones or other recording needs with the video team:
Officiant / DJ / venue contact roles needed:
Current venue rules document or answer and its date:
Who confirms any unresolved access or equipment question:
If the ceremony moves, who sends the revised room plan:

5. CHANGES DURING THE DAY
Person communicating timeline changes:
How photography and video leads receive changes:
Who checks both teams are ready before a planned announcement:
If coverage hours must change, whose written quote must be updated:
Latest plan version / date:
Who has acknowledged it:

6. OPEN QUESTIONS BEFORE BOOKING
Question:
Who must answer:
Next step:
Do not mark an arrangement confirmed until affected providers have agreed.