WEDDING PHOTOGRAPHER BACKUP: BOOKING CONVERSATION CHECKLIST
Muyinza Photography | https://muyinzaphotography.com/wedding-photographer-backup-plan/
Discussion tool only; not a contract, replacement guarantee or statement of provider policy.
Keep unanswered questions marked PENDING. You do not need a completed checklist to inquire.

Photographer / business being considered:
Wedding date / venue(s):
Conversation date:

1. PEOPLE AND COMMUNICATION
Who would tell us if a photographer cannot attend:
How to reach the business close to / on the wedding day:
Our chosen day-of contact and their agreed role:
Who arranges and selects a proposed replacement:
What work can we review and what input would we have:
Where this answer is recorded / unanswered question:

2. COVERAGE AND EACH PERSON'S ROLE
Lead photographer hours and assignments:
Second photographer hours and assignments:
If second moves to lead, what happens to the second role:
If second cannot attend, what arrangement applies:
Any changes to locations, hours, charges or scope to confirm:
Who confirms the revised plan / where recorded:

3. BRIEFING AND ARRIVAL
Who shares the latest timeline and venue addresses:
Who shares family groups and priority moments:
Who shares ceremony access instructions and relevant sharing preferences:
Who confirms arrival / travel / access with the substitute:
Version/date of the plan everyone will use:

4. EDITING AND DELIVERY
Who selects and edits the photographs:
Who delivers the preview and full gallery:
Agreed preview date:
Agreed full-gallery date:
Delivery contact / any changes to confirm:

5. EQUIPMENT AND FILES: SEPARATE QUESTIONS
What equipment backup is available during the wedding:
How are image files handled through capture, editing and delivery:
How long is gallery access available:
What should we download and save after delivery:
Where answers are recorded / questions still pending:

6. WRITTEN CONFIRMATION
Where substitution arrangements appear in the proposed agreement:
What it says if a replacement cannot be arranged:
Any difference between conversation, proposal and agreement to clarify:
Open question / person answering / next step:
Latest confirmation date: